Going on a trip with your church can be a really fun experience. First, however, you will have to get passed the nitty gritty of scheduling and planning. If you are considering renting a charter bus for your trip, then here are some tips on how to organize everything.
Call the Company
This is a no brainer, but calling up the company to request a charter bus is the first step that you have to take in order to organize your charter bus trip. Ask around and get different prices, because some companies may have better deals than others. Keep a journal or a notebook and write down all of the names, numbers and prices so that you can compare everything later. Remember: the more people that you have coming on the trip, the lower the overall cost will be for the bus.
Keep Track of Collected Money
Make sure that everyone who is going on the trip is chipping in. If the church is paying for the trip in full, then at least make sure that everyone has pocket money for food and whatnot. If you are collecting money for the trip, then write everyone’s name down in your journal with whether or not the paid and what amount they gave you. This will save you the headache of chasing down people who already paid you by accident.
Gather Everyone’s Emergency Contact Information
Without contact information, how do you expect to get in contact with anybody in case of an emergency? Even if there is no emergency, you, as the trip leader, are responsible for anyone on the trip who is underage. Make sure that you have their information so that you can keep track of them and get in contact if you need them.
Plan the Trip itself
If the trip is not planned out yet but you know that you need a charter bus, then give the charter bus company an overall idea of what you will be doing and ideas of where you want to go. Once everything is solidified and you have a good idea of what is going on, then call the company back up and give them exact details. This will give you a better cost estimate and it will give the people handling your charter bus rental some peace of mind.
Renting a charter bus for your church trip is not only resourceful, but it is also cost effective and convenient. Call up different companies to get the best quote possible on your charter bus rental. Gather everyone’s money and contact information as soon as possible so that you don’t have to go around chasing everybody down. Plan the trip and give the rental company the exact locations of your trip and the amount of people who will be coming on the bus. Good luck with your trip and remember to tell everyone that the most important thing that they can do on the trip is to have as much fun as possible.